Once tryouts are complete and players have been placed on teams, you may want to send an offer letter via email. To do so, navigate to Send Emails under Messaging in the left side menu of your assessment.

On the next screen, you will see a list of players that were evaluated. Select the players you would, like to send a team placement offer to, and click on Create Message.

This brings you to a screen where you will see the following. Change the "From Email" to the email address of the person tracking who accepts and declines team positions.

To send an email, you must have either have an email template to select or create a new one. This is done by clicking the green New Template button on the Email Templates page. 

This will open a popup prompting you to enter a name, description, and subject for the new template. Next click in the body section below. You can use our mail merge tools in the menu bar at the far right "Insert Placeholder"  

From the popup, select you can select a placeholder to insert. Using a placeholder will insert a player's First name, for example, into the email. This will give your emails a personal feel.

Here is a sample placement email...

{FirstName} will auto-populate the player's first name, and {Placement1} will auto-populate your entry from the Placement 1 column when completing Team Formation.  When you are happy with your offer email, select Save in the lower right-hand corner.  

Click on Review and Send.  Here you will see a summary of the email batch you have configured, including the number of players, selected email template, and included reports and attachments. 


You can send a test email by entering your email address into the Test Email Address field and clicking Send Test Message.

Please allow 1-2 minutes for the email to arrive.

 When you are ready to send the batch, click the green Send All Messages button. 

 You will have to confirm one last time you are ready to send your message.

Other helpful tips:

  • To send emails by team, use the filter icon in the Placement 1 column when selecting email recipients.

  • You can add web links and images into your email for a more professional look.

  • Sell an advertisement to place at the bottom of your team placement emails.  This is a great way to earn extra money for your club. 

  • Player reports can be attached to your offer email.