What's an Access Key? 

Here we'll explore what an Access Key is, how to generate it and how to use it to access the evaluation side of TeamGenius. 

Prefer videos? Check out the quick video below for a 2 minute overview on using and generating Access Keys. 

What is an Access Key

An Access Key is what an evaluator will use to access the scoring side of TeamGenius. Access keys can give an evaluator access to all of the Player Pools, Eval Groups and Sessions to score or you can limit their scoring ability to a specific Player Pool, Eval Group, or Session. 

Evaluators will need an Access Key to score within the assessment. They will not be able to see scores from other evaluators nor will they be able to manage the assessment. Access Keys only provide access to the evaluation portion of TeamGenius. 

Levels of Access Keys

You have multiple options for Access Key levels:

  • General Access Key
  • Player Pool Access Key
  • Evaluation Session Access Key
  • Eval Group Access Key
  • Advanced Access Key

General Access Key

Once your assessment is ready for scoring, you will see an Access Key on the Home page of the assessment. This access key will give an evaluator access to score on all of the player pools you have created in the assessment plus they can score across all of the sessions. 

Evaluators will need to choose which session to score within then they will choose which player pool to score on. They can navigate between the player pools and sessions without having to change Access Keys. 

Player Pool Access Key

If an evaluator only needs to score on one player pool, you can generate an Access Key for each player pool. Evaluators will only be able to see and score players for the player pool Access Key you've provided to them. 

Click on Player Pools under Setup, then click Edit next to the Player Pool name. 

Click the blue "refresh" icon to generate an Access Key for the Player Pool. Remember to click Save at the bottom. 

You will see the Player Pool Access Keys you've created on the Player Pool page. 

Evaluation Session Access Key

To control which session an evaluation records scores under, you can generate an Access Key at the Evaluation Session Level. This allows evaluators to score on the Player Pools and Scoring forms you've selected for that specific session only. 

Click on Evaluation Schedule under Setup, then click Edit next to the session name. 

Click the blue "refresh" icon to generate an Access Key. Remember to click Save at the bottom. 

You can view your session Access Keys from the Evaluation Schedule page. 

Eval Group Access Key

If an evaluator will only be scoring on an Eval Group within a Player Pool, you can generate an Access Key for the specific Eval Group. You'll need to create your Eval Groups first, then you'll see the option to generate the Access Key within the Player Pool. 

Once your Eval Groups are created, navigate to the Player Pool tab, then click Edit next to the Player Pool name. Click the "refresh" icon to generate an Access Key for the Eval Group.


Advanced Access Keys

If you need to generate a specific Access Key for evaluators based on who and when they'll be evaluating, Advanced Access Keys gives you the flexibility to choose the sessions, pools and eval groups they have access to for scoring. 

Click on the Advanced Access Key tab under Setup. Click Create Advanced Access Key. 

Now you'll be able to select the specific items you want to give access to with the Access Key. Select your items, then click Save. 

Note: Selecting an Eval Group within a Player Pool and Session allows the evaluator to score on the specific eval group for the pool it's under within the session you've selected. You do not need to click every box above the eval group level. 

Sharing Access Keys

As easy way to share Access Keys with evaluators is by emailing them directly from your Assessment. You'll see an Email icon next to generated keys at the Player Pool, Eval Group, Evaluation Session, and Advanced Access Key level. 

To email the key to your evaluators, click on the Email icon then type in your evaluator's email addresses. 

You can also include a message for them to see in the email invite. 

Once you click Share, an email will be sent from TeamGenius with the key and also a custom link that will take them directly into the evaluation for the level of access you've granted with the key. 

Once you email an evaluator the Access Key, you will be able to see who you've emailed when you click on the Email icon again. 

If you do not have the evaluator's email addresses, or you prefer to share the key with them another way, you are able to copy the key to your clipboard. 

Some evaluators prefer a text with the key so they can quickly reference the key if needed. It's up to you on how you'd like to share the keys with your staff. 

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